LeadTracking.co | You paid for the lead. Make sure it gets called.

The cost of a late call

Every lead you don't call is a customer you bought for a competitor.

Count the leads your team never reached last month. You paid for each one. Your call came late, or came only once. So they booked with the one who called first. Nothing was wrong with the lead. It was just called late.

2:14 PMPriya fills your form
2:21 PMAnother clinic calls her first
Next dayYou call. "Sorry, I've already booked."

How LeadTracking stops this

Six parts with one job: every lead gets called.

Built by Catalys, a performance marketing agency. Every Catalys client's leads run on it today.

01Caller screenNew leads reach a caller fast. One at a time, no skipping. 02Leads that don't pick upThey come back on their own, inside your working hours. 03Who gets which leadYou set the rule. Callers never choose. 04Meta learns who bookedSo your next ads look for people who book. 05Your team's tasksSee every lead that's waiting for your own team. 06Reports and historyKnow where every lead stopped, and why.

Caller screen

One lead. One timer. Nothing to skip.

If a caller gets a list, the easy leads get called first. The hard ones wait, and a lead that waits too long is lost. On this screen, a caller sees only one lead, with a timer running. The next lead opens only after they save what happened on the call.

Your questions on the screenThe compulsory ones can't be skipped.

Voice notesSay it and save it. The note stays with the lead.

Breaks after the leadA break starts only after the current lead is saved.

Save and nextOne tap saves what happened and opens the next lead.

When they don't pick up

No lead is closed after one try.

A lead that didn't pick up has not said "no". It comes back on its own. It is closed only after a second person tries it or confirms it.

Didn't pick up · 2 h
Busy · 1 h
Switched off · 6 h

1
It comes back on timeThe wait depends on why they didn't pick up. Always inside your working hours.
+2 h
2
A second person checksSomeone else calls the lead, or agrees it should be closed.
Check
3
Closed only after thatThe reason is saved in the lead's history.
Saved

Who gets which lead

You decide who calls which lead.

If a lead is given to no one, no one calls it. You set one rule for each campaign, and the rule decides who gets each lead. Callers never choose.

On requestWhen the caller is readyA caller presses Start calling and gets up to 10 leads.

EqualShared equallyEach caller gets an equal share of new leads.

By rulesYou set the rulesBy city, budget, service or form.

Meta learns who booked

Playing · 0:00 / 0:54

Right now, Meta brings you form fills, not bookings.

Tell Meta who filled a form, and it finds more people who fill forms. Tell Meta who booked, and it finds more people who book. LeadTracking tells Meta who booked.

Remember Priya? She sees your ad and taps Book now2:14 PM
She fills the form in ten seconds2:14 PM
This time, Aman calls her within a minute2:15 PM
The visit is booked and Meta is told2:18 PM
Your next ads look for more people like PriyaNext campaign

The booking goes to Meta right away.Your callers do nothing extra.

G

Glow Skin ClinicSponsored

···

GLOW SKIN CLINICYour skin, seen by a doctor.Free 20-minute consultation this week.Book your slot

Book now›

glowskinclinic Free skin consultation this week. Limited slots.2 hours ago

Ads Manager

Learning from: Visit bookedMeta now knows Priya booked. Your next ads look for more people like her.

GGlow Skin Clinic

Book your free consultation

Full name

Priya Sharma

Phone number

+91 98xxx xx210

SubmitSubmitted Thanks, Priya. The clinic will call you soon.

Incoming call Glow Skin Clinic Aman · +91 98xxx xx045 48 sec after the form

G

✕Decline

✓Accept

G

Aman · Glow Skin ClinicOn call 00:04

Hi Priya, Aman from Glow Skin Clinic. You asked about a free consultation? Yes! Is this week possible? Saturday, 11 AM? I'll book it for you. Perfect, book it.

✕

Thursday 2:18

G

Glow Skin ClinicVisit booked: Sat, 11:00 AM. See you then, Priya.

LeadTrackingPriya moved to Visit booked.Sent to Meta

Ads Manager · Audience

Finding more people like Priya PS Priya · booked a visit

AKAnanya

RMRiya

NSNeha

KVKavya

IVIsha

MJMeera

Next campaign

Your next ads go to people like Priya.

Meta now learns who booked.

2:145G

Your team's tasks

The call went well. Now the lead waits, and nobody is watching.

Someone has to set up the demo, send the proposal or collect the payment. That work is with your team, and nobody sees how long it takes. Add each task between two stages. The lead waits there until the task is done. One board shows every lead waiting for your team.

1. Add the task to your pipelineSales pipeline

Caller stagesTeam tasks

01New lead
02Called
03Qualified
Demo setup4 steps · moves ahead on its own
04Demo bookedMeta
Proposal setup4 steps · caller is told
05Proposal sent
Payment setup4 steps · moves ahead on its own
06PaidMeta

2. Finish it on the boardWaiting leads

Leads waiting22

Overdue3

Reports and history

See what happened to every lead you paid for.

Meta Lead Ads · Skin consultationWhat happened to August's leads

1 to 31 Aug

Total leads412

Paid7819% of leads

214 visit bookings sent to Meta in August.

Lead historyEvery call, saved

KP

Karan PatelSkin consultation · Meta form

Visit booked

Visit bookedAman · 1:09 PM todaySent to Meta
Second call · picked upAman · 1:05 PM today
First call · didn't pick upRiya · 11:05 AM · next try set for 1:05 PM
Came in from Meta formSkin consultation · today, 11:02 AM

01Leads from everywhereMeta forms, Google lead forms, Google Sheets, walk-ins. All called the same way.

02No duplicate leadsA repeat lead is caught before two callers call the same person.

03Nothing hiddenCalls made, time on each lead, breaks taken. You see all of it for every caller.

FAQ

Questions owners ask us.

Still have a question? grow@catalys.co

What happens when a lead doesn't pick up?

It comes back on its own, inside your working hours. One caller alone can't close a lead. A second person tries it or confirms it first.

How does Meta learn from my sales?

You pick the stages that matter, like visit booked or paid. When a lead reaches one, LeadTracking tells Meta right away. Your next ads look for more people like them.

How do I know my callers are really calling?

For every caller, you see calls made, time on each lead and break time. Nobody can skip a lead. The next one opens only after this lead is saved.

We already use a CRM. Do we have to leave it?

No, keep it. LeadTracking handles the calling and the follow-up, and your CRM stays as it is. Coming soon: LeadTracking will also take lead data from your CRM and send it to Meta.

How do we join?

Request an invite. LeadTracking is invite-only, so you join a waiting list. Teams with more leads and more ad spend get in first. When it's your turn, we set up your pipeline and bring in your existing leads.

Who made LeadTracking?

Catalys, a performance marketing agency. It has worked with 122 brands across 6 countries. It manages about ₹3 crore of ad spend every month. Every Catalys client's leads run on LeadTracking today.

You paid for the lead. Someone else got the sale.